Shoptalk 2025 Sponsor & Exhibitor Resources

Move-In & Move-Out
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Shoptalk Move-In and Move-Out

Must-Know Information

 

Exhibit Hall Check-in Location

The Exhibit Hall is located in the Bayside Exhibit Hall, Level 1 in the South Convention Center at the Mandalay Bay. During move-in, exhibitors and their contractors must enter the Exhibit Hall via the designated entrance. Final location is TBD and will be communicated prior to arriving on-site.

Only Exhibiting Sponsors and their approved EACs will have access to the Exhibit Hall during move-in and move-out. A Sponsor badge or EAC wristband will be required to access the halls. General Attendees and non-exhibiting Sponsors will not be allowed into the halls during move-in and move-out.

You must wear the proper Personal Protective Equipment or you will be denied entry during move-in and move-out. Important - it will not be provided, you must bring it yourself!

All exhibitor personnel are required to wear closed-toe shoes and high visibility vest/sash for safety purposes during move-in and move-out. NO EXCEPTIONS! Do not leave it at your booth at the end of the day - you will need it to get back in!

If your feet are 6 ft or higher off the show floor, you are REQUIRED to wear a hard hat.

 

 

Exhibitor Help (Service Desk)

The Exhibitor Service Desk is where you will find help from Freeman (empty box labels and outbound shipping forms), Edlen Electrical, Validar (lead retrieval), etc.

Mandalay Bay Exhibitor Services has their own desk location outside of the Exhibit Hall.

Location of the Exhibitor Service desk inside the Exhibit Hall is TBD.

 

Floor Managers

Shoptalk will have multiple Floor Managers walking the Exhibit Hall during move-in and move-out as well as during the show. The Floor Managers are extensions of the Sponsor Logistics team, Shoptalk Operations team, as well as Freeman, Edlen, Encore and Mandalay Bay. They can assist with any on-site issues, missing orders or shipments and will be the quickest way to resolve any issues or questions for Exhibiting Sponsors.

 

Exhibit Hall Move-in and Move-out Schedule

Exhibitors and their EACs will have access to the Exhibit Halls to install and dismantle their booths at the applicable hours below. In addition, Exhibitors can access the Exhibit Halls early, 9:00 am PT Tuesday, Wednesday, Thursday to prepare their booth for the day. Non-exhibiting badge holders will not be granted access to the Exhibit Hall prior to 10:00 am PT on Tuesday, Wednesday, and Thursday. 

NOTE: A Marshalling Yard will be in use for all show site shipments. All delivering carriers must check in at the Marshalling Yard prior to delivering to the facility. We advise to have your carriers arrive early as the Marshalling Yard is first come first serve.

Marshalling Yard Site Address:

6555 W. Serene Avenue
Las Vegas, NV 89139
This location does not accept deliveries. It is only for the staging of trucks delivering to and picking up from show site facilities.

Move-In

  • Sunday, March 23         -          8:00 am - 5:00 pm PT 
    • Booths 400 Sq Ft. Or Larger Only  
  • Sunday, March 23         -        12:00 pm - 5:00 pm PT 
    • Standard Booths  
  • Monday, March 24        -           8:00 am - 5:00 pm PT 
    • All Standard Booths  
  • Monday, March 24        -         12:00 pm - 5:00 pm PT 
    • NOOKs, Meeting Pods, and Meeting Rooms 

*Should you find yourself in extenuating circumstances and require additional time to complete your build, our floor managers will have Work Late Request Forms available.

Move-Out

  • Thursday, March 27    -     5:00 pm - 9:00 pm PT 
    • Meeting Pods, Meeting Rooms, NOOKs must clear by 9:00 pm PT  
    • *Freeman will begin returning empty containers as soon as the aisle carpeting is removed, or plastic covering has been laid in the aisles of the exhibit hall.  
  •  
  • Friday, March 28          -    7:00 am - 12:00 pm PT 
    • All Booths 

*Exhibitors can purchase priority empty labels to ensure their empties are returned as soon as possible. These are limited and are sold on a first come first serve basis. To purchase labels in advance please go to Freeman or call Exhibitor Support.

Labels can NOT be purchased during exhibit hours

 

Move-out reminders:

Flooring 

All sponsors who brought or provided their own flooring (not ordered with and installed by Freeman) will be responsible for removal. If any booth carpet or flooring remains in a booth after the exhibitor has left, Freeman will remove and dispose of the flooring at the expense of the exhibitor. 

 

Donations

A donation area will be available to exhibitors at the close of the show. The process is simple, send an email to jjensen@mandalaybay.com. In the Subject line, please put “Shoptalk 2025” and your booth number/location. Include your onsite contact and the best time to visit, and the Recycling Manager will visit you to go over the details for donations to make the process convenient for you.  

What’s donatable? Tables, chairs, flooring, pens, writing pads, bags, hats, t-shirts, and similar items.

What isn’t donatable? Booth walls, food and beverage items, items in poor condition, anything you wouldn’t put in your home.