Terms of Attendance and Participation – Shoptalk 2025: Community, Connections & Content

Last Revised: November 20, 2024

As a registered attendee or participant ("you") in Shoptalk 2025 (the "Event") you hereby agree to these terms and conditions (collectively, the "Agreement") with Shoptalk Commerce, LLC ("Shoptalk 2025"). If you are completing the registration on behalf of another individual, you warrant that you have made the attendee or participant aware of this Agreement and that he/she/they has/have accepted this Agreement.

Attendee Requirements

Admittance. Your registration entitles you only to admittance to the Event. All other costs associated with your attendance (e.g., travel and accommodation expenses) shall be borne solely by you, and Shoptalk 2025 shall have no liability for such costs.
Use of Likeness. By attending the Event you grant Shoptalk 2025 the right at the Event to record, film, photograph, or capture your likeness in any media and to distribute, broadcast, use, or otherwise disseminate, in perpetuity, such media without any further approval from or any payment to you.
Event Content. Shoptalk 2025, in its sole discretion, reserves the right at any time to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, moderators, venue and time.
Identification. At time of check in, you must provide a valid form of photo identification.
Attendee Badge Usage. Attendee badges must be worn at all times in Event areas.
Visa Requirements. It is solely your responsibility to comply with any government visa requirements and failure to do so does not constitute a basis for a refund. Shoptalk 2025 shall have no liability with respect to any failure on your part to comply with such government visa requirements.
Attendee Requirements:

You will treat our staff, visitors, other customers and service providers with fairness, integrity, dignity and respect.
You will respect the values, beliefs, cultures and religions of such persons.
You will comply with all reasonable instructions given by our employees whilst participating in or attending our events.

Prohibited Conduct

No form of harassment, victimization, bullying, discrimination or threatening, malicious, abusive or otherwise objectionable (in our sole discretion) language or conduct will be tolerated towards our staff, visitors, other customers or service providers.
Limitations on Use. By registering, you agree not to share, transfer, sell or trade your badge. If you violate this policy, Shoptalk 2025 may cancel your attendance and retain any payments.
Photography, Recording, and Videotaping. You may not record audio or video of sessions at the Event. Shoptalk 2025 allows cameras on the show floor. You may take pictures within the show for purposes of company or annual reports, company media pieces, marketing materials, etc., subject to the intellectual property rights terms outlined below.
Denial of Admission. Shoptalk 2025 reserves the right to deny admission to anyone for any reason.
Hacking, Unauthorized Software Access or Modification. Any attempts to insert code, scripts, use unauthorized tools or otherwise hack, access or modify the software Shoptalk 2025 provides to Meetings Program participants and Event Attendees, will result in immediate cancellation (with no notice or refund) of your attendance. Shoptalk 2025 reserves the right to also cancel the attendance of all participants from your organization, as well as any exhibit booth, Hosted Meetings or sponsorships your organization has purchased, with no notice or refund.

Fees

Payment. All applicable fees are due upon registration. If payment is insufficient or declined for any reason, Shoptalk 2025may refuse to admit you and shall have no resulting liability to you in this respect.
Taxes. Fees may be subject to sales tax, value added tax, or other taxes and duties, which, if applicable, will be charged to you in addition to the fees.
No Retroactive Fees Adjustments. Once you have successfully registered, your fees will not be adjusted downward based on any sponsorship, discount or any other reason.
Discount and Special Rates. There are no special rates for daily attendance, expo hall only attendance, etc.; only full conferences passes are available. If you register using a special rate that is not applicable to you, you hereby authorize and give Shoptalk 2025 (and/or its designated third-party service providers) the right (in its sole discretion) to either (1) charge your card for the difference upon notice to you that Shoptalk 2025 does not agree with your selection of a special rate, or (2) cancel your ticket and registration. All determinations of special rates are made in the sole discretion of Shoptalk 2025. Even if you meet the definition and requirements of a special rate, Shoptalk 2025reserves the right to not provide you any special rate.
Discount Codes. No discount codes will be honored for onsite attendance. Discount codes may not be used with certain promotions.

Cancellation, Substitution and Lost Badge Policy

Attendee Fees are Nonrefundable. Shoptalk 2025 does not refund fees of any kind relating to attendance of the Event.
No Carry Over Fees. There will be no carry over of registrations or fees to subsequent events held by Shoptalk 2025 or any of its affiliates.
No Subsequent Speaker Refunds. Paid attendees that later join as speakers are not entitled to a refund of attendee fees paid.
Badge Issuance. Once you have received your badge on site, it cannot be changed, substituted or reissued to a different person.
No Conversion to Sponsor Pass. Registered attendees cannot convert their passes to complimentary sponsor passes.
Substitutions. Ticket transfers to other individuals from your organization are only possible using the Shoptalk 2025 platform and with our approval.

Privacy Policy

Shoptalk 2025is committed to protecting the privacy of its attendees and participants. Shoptalk 2025privacy policy is available at https://hyve.group/privacy-notice/. By attending the event and providing us with your information, you represent that you have read, understand, and agree to the terms of our privacy policy.

Intellectual Property

All intellectual property rights in or arising out of the Event, including but not limited to the Event content, any Event logos and trademarks, and all films, videos, photographs, recordings, promotions, advertisements and/or other materials distributed at or in connection with the Event are owned solely and exclusively by Shoptalk 2025 (or, as applicable, the Event sponsors or speakers at the Event). You may not use or reproduce or allow anyone to use or reproduce any trademarks or logos (including without limitation the mark "Shoptalk 2025") or other trade names appearing at the Event, in any Event content or in any materials distributed at or in connection with the Event for any reason without the prior written permission of Shoptalk 2025.
For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks, logos, or other intellectual property rights owned or used under license by Shoptalk 2025; nor does this Agreement grant to you any right or license to any other intellectual property rights of Shoptalk 2025, all of which shall at all times remain the exclusive property of Shoptalk 2025.

Disclaimer of Warranties, Limitation of Liability

Shoptalk 2025 gives no warranties of any kind in respect of any aspect of the Event or any materials, items or other products related thereto or offered at the Event (whether from us or any third party) and, to the fullest extent possible under the laws governing this Agreement, disclaims any and all warranties (express or implied), including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, compatibility, non-infringement, security, and merchantability. The Event is provided on an "as-is" basis. Shoptalk 2025 does not make any representations of any kind regarding the Event, its content, materials, or the results of the Event, in terms of their correctness, accuracy, reliability, or otherwise. Shoptalk 2025 does not accept any responsibility or liability for reliance by you or any person on any aspect of the Event or any information provided at the Event. Any materials, items or other products offered at the Event are for your own personal use only, not resale, and should be used strictly in accordance with their instructions, precautions and guidelines. You should always check the ingredients or other information to avoid potential allergic or other harmful reactions.
Except as required by law, Shoptalk 2025 shall not be liable for any direct, indirect, special, incidental, consequential, exemplary, or punitive costs, damages or losses (whether in contract, tort, or otherwise and even if the respective person has been advised of the possibility of such damages) arising directly or indirectly from the Event or other aspect related thereto or in connection with this Agreement.
The maximum aggregate liability of Shoptalk 2025 for any claim in any way connected with, or arising from, the Event or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to Shoptalk 2025 under this Agreement to attend the Event. If you are dissatisfied with any portion of the Event, or with any other provision of this Agreement, your sole and exclusive remedy is your discontinuation with or nonattendance of the Event.
If any portion of this limitation of liability is found to be invalid, liability is limited to the fullest extent permitted by law. Notwithstanding anything to the contrary in this Agreement, we do not disclaim any liability which cannot be disclaimed pursuant to applicable law.

Miscellaneous

Shoptalk 2025's failure to exercise any right shall not be deemed a waiver of any further rights. Shoptalk 2025 shall not be liable for any failure to perform its obligations where such failure results from any cause beyond Shoptalk 2025 reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary for this Agreement to otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub-licensable by you except with Shoptalk 2025 prior written consent. This Agreement shall be governed by the internal laws of the State of New York and the parties shall submit to the exclusive jurisdiction of the federal and State courts located in the State of New York with respect to any legal action or proceedings arising out of or relating to this Agreement or the matters contemplated hereby, and consent to the service of process by the mailing to such party of copies thereof by certified mail to the other party. Each of the parties irrevocably waives, to the fullest extent permitted by law, any objection to which it may now or thereafter have to the laying of venue of any such proceeding brought in such a court and any claim that such proceeding in such a court has been brought in an inconvenient forum.
A party that substantially prevails in an action brought under this Agreement is entitled to recover from the other party its reasonable and documented attorneys' fees and costs. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein.
No agency, partnership, joint venture, or employment is created as a result of this Agreement and you acknowledge that you do not have any authority of any kind to bind Shoptalk 2025 in any respect whatsoever.
Any and all rights not specifically granted under this Agreement by Shoptalk 2025 are hereby reserved by Shoptalk 2025.
You acknowledge that this Agreement, as it may be amended from time to time in accordance with its terms, constitutes the entire and final understanding with respect to the subject matter herein. You acknowledge that this Agreement, and the terms and conditions stated herein, supersedes any prior versions of this Agreement or any similar agreements you entered into with Shoptalk 2025.
This Agreement may be amended by Shoptalk 2025 at any time by adding, revising, or deleting any terms or conditions. You acknowledge that Shoptalk 2025 will provide notice to you of any changes or amendments to this Agreement by posting such modified version of this Agreement on its website (or by other means, including via email, if required by applicable law or if Shoptalk 2025 decides to in its sole discretion). You agree to check the website for new versions of this Agreement. Any amendment or modification to this Agreement will be effective on the date listed above. You agree that by engaging with Shoptalk 2025 or attending the Event, you agree to and accept all terms of this Agreement as so amended.

Terms of Participation for Shoptalk 2025 's Meetings Program:

Registration deadlines. If you register your ticket before midnight of Friday February 21, 2025, your Shoptalk 2025 ticket entitles you to inclusion in Shoptalk 2025 Meetings Program ("Meetings Program"). No extensions or exceptions can be granted to this deadline and no refunds will be provided for individuals who want to participate but do not register their ticket before the deadline. Participating in the Meetings Program is optional.

Individuals from Sponsor organizations who will be designated as Hosted Meetings Representatives must register before midnight of Friday February 21, 2025 (only applies to Sponsors who have purchased Hosted Meetings).

Deadlines are subject to change at the discretion of Shoptalk 2025.

Pre-Event process and timelines. Shoptalk 2025 will provide you with clear guidelines and instructions on the inputs required from you (and associated deadlines) preceding the Event as part of the Meetings Program. These inputs and timelines are needed in order to ensure that you and other Meetings Program participants have the best experience. Failure to provide inputs on a timely basis will result in a sub-optimal experience for you at the Meetings Program and may result in your inability to participate in the Meetings Program. Shoptalk 2025 takes no responsibility for failure to follow these guidelines resulting in a sub-optimal experience.

Meetings. All meetings that Shoptalk 2025 schedules are double opt-in (both participants must express interest in meeting each other) and subject to (1) the onsite availability indicated by participants, (2) interest levels, and (3) other scheduling factors. Shoptalk 2025 does not guarantee that participants will receive meetings.

Logo. You will be able to upload and edit your organization's logo, for use prior to, during and following the event. We reserve the right to update, change or edit the logo for operational or technical reasons.

Prohibited Conduct.

Limitations on Use. You agree not to share, transfer, sell or trade your Meeting Program login credentials other than explicitly permitted by us in writing on our Website or otherwise. If you violate this policy, in addition to our other remedies available under applicable law, we may cancel your participation in the Meetings Program and/or the Event.

Confidential Information. Individuals from your organization who participate in any element of the Meetings Program (including during the event, the pre-event process and any post-event actions) are required to follow the Guidelines provided by us. Participant lists shared as part of these programs shall be deemed to be Shoptalk 2025, LLC's Confidential Information (as defined below) and are provided solely for your internal use to assist your participation in these programs. For the avoidance of doubt, participant lists should not be (1) shared with anyone else, (2) downloaded, or (3) used other than as described by us. Based on information received as part of Shoptalk 2025, individuals from your organization cannot solicit participants (including individuals they are scheduled to meet prior to your meetings) outside of the event other than as we permit. If individuals from your organization breach this provision, your organization may be eliminated from further participation with no refund and blacklisted from future events.

Denial of Access. We reserve the right to deny access to the Meetings Program to any person for any reason or no reason at all.

Privacy Policy. We are committed to protecting the privacy of Meetings Program Participants. Data we collect will be used in accordance with our privacy policy, which is available here.